EasySteps
Features & Add-Ons
The EasySteps app streamlines paperwork for Early Intervention Therapists. EasySteps is secure and accessible for the therapist who is on-the-go. With fully-integrated scheduling, notes, billing, electronic claims, and more, you will have more time for what matters most... your patients!
Documentation
Go paperless and stay organized! Complete your documentation on your computer, tablet, or smartphone with our easy to use templates with both online and offline capabilities. Capture signatures. Be completely done when you leave the session!
Reduce Hours Spent on Documentation
Go paperless! Complete your Daily Contact Notes on your computer, tablet, or smartphone with our easy to use template for Daily Contact Notes with both online and offline capabilities. Capture signatures. Be completely done when you leave the session. Easy Steps automatically stores your patient notes electronically so they are easy to access, secure, and well-organized.
Eliminate Redundancy
Monthly notes are automatically generated from your Daily Contact Notes. Simply review, change or add any information, and sign to complete your Monthly Notes in seconds! You also have the option to enable automatic email(s) to parents/team members.
Custom Forms
Early Intervention documentation is customized based on your state’s guidelines to include daily, monthly, and/or quarterly notes. **LA and PA included. To add your state’s forms, please send the form to support@easystepsapp.com.
Documentation Templates
EasySteps offers templates for early intervention and school settings, private pay clients, and Pediatric Day Health Care Centers. Easily customize your account to include your company’s logo and contact information on documentation forms and handouts.
Create More Accurate and Comprehensive Notes
Produce more accurate and complete electronic notes with a greater amount of rationale for intervention and spent less time when documenting the notes in the EHR system. Click the 'Magic Wand' when you are done, and the note will be checked for errors and missing information to ensure compliance.
Master Bank of Skilled Interventions
Did you know the most common mistake practitioners make is NOT documenting their skilled interventions? EasySteps created a super easy solution that helps you document your skilled interventions and improve the quality of your clinical documentation with just a few clicks.
We've already started a list for you, but you can easily customize your Master List of skilled interventions. The Master List will be available to you every time you create a daily contact note. You can also create a client specific list that will be available to you with only that client. Change and modify the list anytime you’d like.
One-Click Signatures
Customize and save your handwritten electronic signature with credentials in your EasySteps profile. Once you’ve saved your signature, easily add your eSignature with one click of the Sign-It button.
Capture HIPAA-Compliant eSignatures
Easily capture caregiver and client electronic handwritten signatures on notes directly on your iPad and iPhone.
Monthly/Quarterly Notes
Monthly and Quarterly notes are automatically generated from your Daily Notes. Simply review, change or add any information, and sign to complete your Monthly Notes in seconds! You also have the option to enable automatic email(s) to parents/team members.
Customized Handouts
Customize your EasySteps account profile to automatically include your logo and contact information on all client handouts.
Cloud Access & Sync
Access Client Charts Anywhere
Easily view client charts on multiple devices. Work across multiple devices - start on one and continue to another.
Work WITH & WITHOUT an Internet Connection
EasySteps offers a variety of ways to access your account: Website, Online app, and Offline App. Internet NOT required.
Work on Multiple Devices
Access your EasySteps account on your iPhone, iPad, tablet, laptop, and desktop!
EasySteps One-Click Electronic Billing
EasySteps One-Click Billing is a true Game-Changer! Because EasySteps has electronic billing integrated into the app, EasySteps does more than just create electronic claims. We actually manage the entire claim process for you to provide a complete billing service. Once you set up a patient's billing information in the chart, claims can be sent immediately after creating a contact note or at a later time with just one click. Once you create a claim, we take care of the rest! We submit claims daily and check their status with the clearinghouse to ensure the claim is accepted with no problem. Billing with EasySteps is super EASY and fast so you can be completely done with billing with just One-Click!
Payer Setup
Select and setup a payer in each client’s chart with accurate procedure codes based on the payer’s exact requirements.
Instant Claims
Once you set up a client’s chart for billing, claims are automatically created and submitted to the payer with just One-Click! No more CMS-1500 forms or batch-uploading required.
Claim Acknowledgements
Watch your claims process through the system. With the EasySteps Billing reports, you can see when a claim has been sent to payer and when it will be paid.
Claim Watchlist
EasySteps automatically watches for claims that are rejected and past due. These claims are automatically scrubbed and reprocessed with the payer for reimbursement
Medicaid Billing
Claims will automatically be submitted once the Daily Contact Note is "Finalized." Easy Steps automatically pulls information from your Daily Contact Note and settings to generate your claim, so you have less work to do. Save time and get paid faster. You never thought billing could be this easy!
Part C Billing
EasySteps One-Click Part C billing is a service that will actually save you time! Unlike other software that may offer less-expensive or free billing services, EasySteps is the only true One-Click Billing that does it all from start to finish and makes billing easy!
Authorization Tracker
Authorizations and dates are automatically tracked for you with an easy-to-see color coded system.
One-Click Authorization Requests
Request a new authorization with an automatically generated email with just one click!
Billing Reconciliation
EasySteps reconciles each claim so you can see at-a-glance all paid claims in your EasySteps app.
Claim Scrubbing
EasySteps even double-checks important claim information to make sure each claim is accurate, significantly reducing rejected claims.
Quick Claims
Quick Claims can be created by entering the basic claim information (name, date, units, place of service) to create a quick claim for sessions, meetings, evaluations, etc.
The Medicaid One-Click Claim Process:
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You create a Daily Contact Note and approve the claim for billing with just One-Click to Create a Claim (claims are created using information from the patient's chart and the daily note)
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EasySteps scrubs new claims and submits the claim electronically later that day to Medicaid
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Electronic Claims are typically paid within 1-2 weeks
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Medicaid deposits the money into your bank account
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EasySteps reconciles each claim and Medicaid Remittance so you can see at-a-glance all paid claims in your EasySteps app.
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Any claims that do not process correctly or are not paid within the proper timeframe are automatically updated and resubmitted
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EasySteps maintains a "Claim Watchlist" so nothing goes unpaid
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You can watch a claim process in your Billing Reports ~ EasySteps will keep you informed every step of the way!
The Covansys (Part C) One-Click Claim Process:
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You create a Daily Contact Note and approve the claim for billing with just One-Click to Create a Claim (claims created using information from the patient's chart and the daily note)
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EasySteps looks for an authorization and submits the claim as soon as an authorization becomes available (EasySteps finds the authorization for you).
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Once the claim is submitted, EasySteps double-checks each claim to ensure it is "Fully Adjudicated" and you can watch the "Paid Claims" report to see when each claim has been fully adjudicated.
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For claims without an authorization after an appropriate timeframe, EasySteps sends a friendly reminder email to the FSC listed in the patient's chart.
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Your account is checked regularly to ensure every possible Part C claim is Fully Adjudicated by the upcoming Check Run Date.
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Electronic Part C Claims are paid on the next Check Run date
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Louisiana EarlySteps deposits the money into your bank account
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EasySteps reconciles each claim so you can see at-a-glance all paid claims in your EasySteps app.
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Any claims that do not process correctly or are not paid within the proper timeframe are automatically updated and resubmitted
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EasySteps maintains a "Claim Watchlist" so nothing goes unpaid
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You can watch a claim process in your Billing Reports ~ EasySteps will keep you informed every step of the way!
Scheduling & Appointment Reminders
Easy Scheduling
View and edit your schedule and client records seamlessly, all in one place. Scheduling and documentation are together in your EasySteps app, which means you don’t need to toggle between multiple programs.
Text Reminders for Appointments
Reduce no-shows with in-app text message and email reminders for treatment sessions and meetings.
Supervisor Features
Full Access to Assistant Charts
Supervisors have access to all charts and can reassign any chart to themself or another assistant. Supervisor charts include billing and payment information for a quick view of the billing status / payment information. Assistants have access to their patients only.
Co-Sign Notes
Supervisors can review daily, monthly, and quarterly notes and add their signature with one click of the "Co-Sign It" button.
Provider Invoicing
Supervisors can quickly create a payment invoice based on the assistants therapy visits. It is easy for the supervisor to identify which visits have been paid or awaiting payment from the payor. The assistant can also create an invoice to submit to the supervisor.
Share Client Charts
Full Access to Assistant's charts - send notes to FSC's, Caregiver, and other members of the team.
Bill all Assistant claims with just one click
All billing for assistants will be automatically created for the supervisor. The supervisor submits billing with just one click.
Track Supervision Visits
With the click of a button, the EasySteps app will keep up with and color-code supervisory dates so you can know at-a-glance when supervision is required.
When co-signing requirements are turned on, supervising therapists are alerted to co-sign their assistant's notes.
Compliance and Security
HIPAA-Compliant
EasySteps takes data security seriously and keeps your data safe with HIPAA security requirements using multiple layers of encryption to store and transmit data electronically. As a business associate, EasySteps agrees to be responsible for keeping all client information private. When you use EasySteps, all sensitive data is protected by our Business Associate Agreement.
EasySteps
Business Associate
Agreement
Secure Servers
EasySteps servers are housed at high security data centers and a network architected to protect your information, identities, applications, and devices. EasySteps meets core security and compliance requirements, such as data locality, protection, and confidentiality with our comprehensive services and features.
Secure Backups
EasySteps performs non-writable, non-deletable daily backups of your critical data. This means your data is always safe and you can have peace-of-mind that your data is protected, even if you break or lose your device.
More Features
In-App Fax
EasySteps has an in-app fax machine that allows you to send and receive faxes for physician orders and other correspondence.
Physician Order Tracker
Physician orders and their expiration dates are automatically tracked for you with an easy-to-see color coded system. Request renewed orders in one place with the in-app fax!
Physician Lookup System
Once a physician is saved into EasySteps one time, that physician and the clinic is saved (complete with phone, fax, and address) for all future additions.
Service Coordinator Lookup System
Once a service coordinator is saved into EasySteps one time, that coordinator and agency are saved (complete with phone, email, and address) for all future additions.
5-Star Customer Support
We are always available to answer questions via video chat, phone support, email, and/or text!
What people say about EasySteps
Jessica Gunning, PT
EasySteps has been so valuable to me. Saving me so much time and effort! Worth every penny. Thank you so much for creating this easy to use app!
Dana Evans, OT
Loving the ease of the system! So much easier than what I have been using!
Misty Entremont, PTA
Love this system! Makes my life so much easier! Great communication with help and assistance. Highly recommend! The creators and owners of this company are SUPER!